As a welcome mat for the village of Brookfield, the parking lot of the Brookfield Village Hall, 8820 Brookfield Ave., doesn’t exactly leave the best first impression.

Extensively cracked and clearly falling apart, the lot is a minefield of trip hazards and potential lawsuits. 

But, on Sept. 12, the village board is poised to OK spending roughly $102,250 to repave the parking lot that surrounds the village hall, excluding the Metra commuter parking lot behind the complex. That portion of the lot was repaved in 2008 with a grant from Metra.

While the parking lot resurfacing project wasn’t budgeted in 2016, officials said the opportunity to resurface the crumbling asphalt lot resulted directly from lower paving prices the village obtained to complete a large street resurfacing project this fall on the south end of town.

The firm awarded the street paving contract, K-Five Construction, agreed to hold its unit pricing for asphalt and grinding, said Village Manager Keith Sbiral, giving the village the ability to move on a project they felt would cost at least double.

“The prices that they had for the asphalt and grinding were significantly less than we had seen in a long time,” Sbiral said. “K-Five agreed to hold their pricing, so the actual estimate came in lower than we even thought. 

“This is a great opportunity to get this done.”

The work will be paid for through the village’s general operating fund, according to Finance Director Doug Cooper. Although the project wasn’t anticipated, Cooper said money that had been earmarked in the general fund to pay engineering fees related to the Shields Avenue reconstruction project and a state grant-funded sidewalk replacement project will go toward the parking lot project instead.

The engineering fees will be paid for with motor fuel tax money, an arrangement the village board had already approved when those projects were finalized.

Sbiral said the work can be done within the span of a week and will be able to be done without interrupting the Brookfield Farmers Market, which is held in the parking lot on Saturday mornings.

It’s unclear what the exact start date will be for the work.

Village Engineer Derek Treichel said that it should take just a day to mill off the old asphalt, a day to lay down the binder level of asphalt and one day to lay the finish coat of asphalt. The work likely won’t be done on consecutive days, but can be finished within a week, he said.

Striping the lot will take from a half day to a full day once the resurfacing work is completed.

The goal is to keep the parking lot area open during construction, although there will be “times of inconvenience,” Treichel said.

There will be about a two-hour period when asphalt is being laid where access to the Metra commuter lot will be interrupted, according to Treichel. Pace bus service to the lot may also be affected on that day, but it’s not clear to what extent at this time.

While the lot will still have the same number of spaces, a portion of the western edge of the lot will be pulled in by about 8 feet, according to Treichel. That will allow the future installation of a bioswale, a naturally landscaped area to help manage storm water runoff, along the western edge of the lot.

The bioswale installation is planned for 2017, Sbiral told the village board at their Aug. 22 committee of the whole meeting, where the parking lot issue was discussed.